Key Steps for New Personnel
- Register for your Business Systems account
- Register one or more devices for Two-Step Login
- Review Timekeeping and Payroll procedures
- Visit UCPath and set up direct deposit
- Manage your Benefits
- Complete Mandatory Training for New Employees
- Arrange Parking and Transit
- Get to know The SDSC Building
- Review UC San Diego's Checklist for New Employees
Additional Information for Employees and Supervisors
Jump to a topic:
Benefits
- Review the University of California's Health and Welfare Benefits Guide before enrolling.
- We strongly encourage also attending a Benefits Orientation.
- Use UCPath to enroll and manage your benefits.
If you are unsure if you are eligible to enroll in benefits, please contact your HR representative.
Mandatory Training
The UC Learning Center is used across the University of California for training and development. You can register for in-person activities offered at UC San Diego, access online activities, and view your training transcript. You may log in using your Active Directory, Student SSO, or Business Systems account.
You must complete the following training within 30 days of hire. You will be emailed completion certificates for these courses. Please forward them to your HR representative so that they can be added to your personnel file.
- New Employee Orientation: on-campus class. Find it using the Find a Course search. (Not intended for academics, lecturers, postdocs, or student employees.)
- Injury and Illness Prevention Program: on-campus class. Find it using the Find a Course search.
- Cyber Security Awareness Fundamentals: online course. Find it under Assigned Training.
- General Compliance Briefing: UC Ethical Values and Conduct: online course. Find it under Assigned Training.
- Abusive Conduct in the Workplace: online course. Find it under Assigned Training.
- Preventing Harassment and Discrimination: online course. Find it under Assigned Training.
If you will access student data as part of your job, such as instructors needing access to class lists:
- FERPA - Confidentiality of Student Records and Privacy Rights: online course. Search for it using keyword FERPA.
Additional information on compliance and required training.
Mailing Lists
You will be automatically added to one or more SDSC mailing lists:
- sdsc-people-g@ucsd.edu - All people affiliated with the SDSC department.
- sdsc-occupants-g@ucsd.edu - Anyone assigned space in the SDSC buildings.
- sdsc-emp-biweekly-g@ucsd.edu - Employees paid biweekly and their supervisors.
- sdsc-emp-monthly-g@ucsd.edu - Employees paid monthly.
- sdsc-pi-g@ucsd.edu - Principal Investigators and Researchers who submit contract and grant proposals.
You can see which lists you are subscribed to in Google Groups. If you are not on a list that you think you should be added to, contact Janel Humphrey for the PI list and Business Computing for all other lists.
You also will be automatically added to a few general campus mailing lists. Many other lists are opt-in subscriptions.
Parking and Transit
- Decide among the transportation and parking options provided by Transportation Services.
- The closest parking to SDSC is the Hopkins Parking Structure.
Timekeeping and Payroll
You will report your hours on either a biweekly or a monthly basis using Ecotime, the University's online timekeeping system, unless informed otherwise by your Human Resources representative.
UCPath
UCPath is UC's application for managing your personal pay and benefits information. You can:
- Sign up for direct deposit
- View your earnings statements
- Manage your benefits