Purchasing Procedures

Marketplace

Marketplace, UCSD's one-stop shopping site, is the preferred method for purchasing.

  • Contact your fund manager when you plan to make a major purchase.
  • How to use iRequests - for processing complex orders, such as recurring services, scheduled delivery, and quoted goods or services
  • Suppliers, tutorials, and additional information
  • If your purchase will be delivered to the Operators, you will be notified via email when your order arrives.

Express Card

An express card is used to buy and pay for infrequent or emergency purchases or for items not accessible in Marketplace.

UCSD Bookstore

The UCSD Bookstore carries a wide variety of books, general supplies, computer hardware and software, and electronic supplies.

  • Obtain spending approval from your supervisor or project manager before purchasing items.
  • Prior to placing an order, verify correct index and allowable costs with your fund manager in the Business Office.
  • Notify your fund manager when you plan to purchase equipment (unit price of $5K or greater including sales tax).
  • Forward original receipts and delivery confirmation slips to the appropriate fund manager.
  • If your purchase will be delivered to the Operators, you will be notified via email when your order arrives.

Fabrication

A fabrication (fab) is an item manufactured from component parts. When completed, the item must have a value of $5000 or more, must stand alone, and must have a useful life of one year or longer. A fabrication is considered a piece of inventorial equipment and must be tracked just like single-item equipment.

Additional Resources